Sponsor Agreement

Completion of the agreement form does not confirm acceptance of offer.  The Conference Organizers reserve the right to determine which applications are accepted.  All sponsorships/exhibits will be confirmed in writing.  Confirmation of any/all sponsorships or exhibitors does not represent an endorsement by the Conference Organizers.

 

Payment

Sponsors and/or exhibitors will be invoiced, and all fees are due upon receipt of invoice. Failure to comply with payment terms may result in the sponsor not receiving full benefits as outlined in the prospectus.  All sponsor benefits are conditional on receiving payment, artwork, video content, goods etcetera in a timely manner and are subject to meeting publication deadlines.

Cheque payments:
Please include your reference number on the cheque and make payable to: Deafblind Network of Ontario. Cheques should be sent to:  50 Main Street, Paris, Ontario, Canada, N3L 2E2 

E-Transfers:

Please send e-transfers to DBNOfinance@sensity.ca. Upon sending the e-transfer, you must also send a follow-up email to DBNOfinance@sensity.ca to indicate what the answer is to the 'secret question' attached to your transaction when it was setup, and indicate the reference number and/or company name being covered by the payment.

Wire Transfers:
You must send an email to DBNOfinance@sensity.ca once you have sent your wire transfer. Your email should contain a bank confirmation document and the reference number and/or company name being covered by the payment.

PAYMENT ROUTING INSTRUCTIONS
Pay through: (Receiving Bank)
Bank of Montreal,
International Banking, Head Office, Montreal
S.W.I.F.T. BIC CODE: BOFMCAM2

Account With Institution: (Beneficiary’s Bank)
Bank of Montreal
600 HESPELER ROAD, CAMBRIDGE
ON, Canada, N1R8H2

Beneficiary Customer: (BNF field or SWIFT field 59)
04691990979**
DEAFBLIND NETWORK OF ONTARIO 
50 MAIN ST
PARIS ON N3L 2E2

** Represents the beneficiary’s account number ID (11-digits) at Bank of Montreal – including a four (4) digits branch transit number followed by a seven (7) digits account number. Do not add any spaces or other symbols. Note: you may be required to include zeros (0) at the beginning of the transit number to ensure it has four (4) digits.

 

Cancellation

Notification of cancellation must be submitted in writing to the Conference Organizers.  Cancellations up to 6 months prior (January 20, 2023), 50% of total sponsorship/exhibit fee will apply as a cancellation fee, or the cost of goods purchased (if product sponsorship).  Cancellations made after January 20th, 2023, will receive no refund.

 

Trade Show Booth Allocation

A tradeshow floorplan will be provided to confirmed exhibitors when they will be able to request location preference.  By selecting your booth preferences, you understand that it is an indication only and is subject to availability and change.  The Conference Organizers have the exclusive right to allocate booth space and may alter the floor plan if necessary.

 

Exhibitors

All exhibitors must have current general liability insurance coverage ($2 Million minimum) for their booth and be prepared to provide to Conference Organizers on request.  Exhibitors are wholly responsible for the security and safekeeping of items and staff at their booths and will be responsible for any damage to the venue caused by the installation/removal of materials.  No outside food or drink is permitted in the tradeshow. Additional fees for advance freight, material handling, A/V, specialized furniture, and/or power requirements (etc.) are the responsibility of the exhibitor.

 

Liability Waiver

In the event of any disruption outside the control of the Conference Organizers that results in the conference not taking place, the organizers accept no responsibility for losses incurred by conference participants, sponsors, and exhibitors.